PayExactPaystub generator

Form W-2 and W-3

Fill a W-2 in the official IRS box layout. Build it from paychecks you saved, or type the figures in directly. PayExact prepares and prints these; it does not send them to the Social Security Administration.

Employer and employee

Federal boxes 1 through 11

Box 12 codes, box 13 and box 14

Box 12 takes an IRS code such as D for 401(k) deferrals, DD for employer health coverage or W for HSA contributions.

State and local boxes 15 through 20

a Employee's social security number
OMB No. 1545-0008
Safe, accurate, FAST! Use e-file
b Employer identification number (EIN)
c Employer's name, address, and ZIP code
d Control number
e Employee's first name and initial Last name Suff.
f Employee's address and ZIP code
1 Wages, tips, other compensation
0.00
2 Federal income tax withheld
0.00
3 Social security wages
4 Social security tax withheld
5 Medicare wages and tips
6 Medicare tax withheld
7 Social security tips
8 Allocated tips
9
10 Dependent care benefits
11 Nonqualified plans
12a See instructions for box 12
13 Statutory employee
Retirement plan
Third-party sick pay
12b
14 Other
12c
12d
15 State
Employer's state ID number
16 State wages, tips, etc.
17 State income tax
18 Local wages, tips, etc.
19 Local income tax
20 Locality name
Form
W-2
Wage and Tax Statement
Department of the Treasury — Internal Revenue Service
1969
Copy B — To be filed with employee's FEDERAL tax return

Before this W-2 can be finalized

Box requirements, number formats and wage limits are checked against the IRS rules for the tax year.

  • box a — The employee's Social Security number is required.
  • box b — The employer identification number (EIN) is required.
  • box c — The employer's name is required.
  • box c — The employer's address and ZIP code are required.
  • box e — The employee's name is required.
  • box f — The employee's address and ZIP code are required.
  • tax year — Calculation unavailable — the Social Security and Medicare rules for 1969 require verification.
  • box 1 — A W-2 needs wages in box 1, 3 or 5 before it can be finalized.

8 items must be fixed before the PDF can be downloaded. Warnings do not block it.

AI review of the figures

Paste your payroll register totals or notes and the review cross-checks them against the boxes you entered.

Download the finished W-2

One page per copy, drawn in the official IRS layout with the employer and employee records filled in.

Fix the items listed above to unlock the download.